Logistical Information
Please review important details below.
InfoSession + Q&A May 26, 2022 (Video)
Apps to download before traveling
- WhatsApp (for wifi calls. Add Tess Malova & Jordan Ayala to be added to EDI chat)
- Google Maps (for driving and public transportation directions from NYC to Bard)
- Uber and Lyft (rideshare apps, requires wifi or phone plan with data service in the U.S.)
- MTA eTix (Metro North train to Poughkeepsie Station)
- Amtrak app (Amtrak train to Rhinecliff Station)
Welcome letterWhen you arrive, you will receive a packet with information about the Bard campus, your accommodations, times and locations for meals and classes, and other important details about your stay.
Maps of the Bard College campus can be found here.ContactsOur ringers will be silenced after hours. If there is an emergency, please contact Campus Security.
Bard Campus Security: - Office of Safety & Security: (+1 845-758-7460)
- If there is an emergency or urgent situation please contact security immediately at +1 845-758-7777.
- If you are in need of an ambulance or police, call campus security, then call 911 (national emergency number, connected to local dispatchers)
COVID Requirements - All visitors to Bard campus facilities must be fully vaccinated with World Health Organization approved vaccines, including a booster (if eligible).
- Masks are welcome indoors, and at any time.
- Non-program visitors are not allowed in any campus residence hall for any portion of your stay.
- We will provide Covid antigen tests at any time if you feel sick.
CDC requirements for entering the United States (as of May 18th) For up-to-date information, including accepted vaccines, click here:
https://www.cdc.gov/coronavirus/2019-ncov/travelers/noncitizens-US-air-travel.html - Unless you are a U.S. citizen, U.S. national, lawful permanent resident, or traveling to the United States on an immigrant visa, you must be fully vaccinated with the primary series of an accepted COVID-19 vaccine to travel to the United States by plane. (Link to accepted proof of vaccination.) Only limited exceptions apply.
- Wearing a mask over your nose and mouth is strongly recommended in indoor areas of public transportation (including airplanes) and indoors in U.S. transportation hubs (including airports).
- Be aware of Covid reentry protocols in the country you are flying to after leaving the US. Click on this link to see the reentry protocols for each country: https://travel.state.gov/content/travel/en/traveladvisories/COVID-19-Country-Specific-Information.html#
LocationOSUN-EDI is located on the
Bard College campus in Annandale-on-Hudson, New York, on the Hudson River, about 90 miles north of New York City and 220 miles southwest of Boston, Massachusetts.
The workshop will take place in OSUN-EDI’s classrooms at
The Reem and Kayden Center (RKC) for Science and Computation. Click
here for a tour of the Bard College campus.
The Bard College CampusDepending on COVID-19 protocols at the time of your visit, during your stay you may take advantage of the many amenities at Bard College, including the
gym, swimming pool,
bookstore, coffee shop, post office, shuttles to local area shopping, and college events. Current protocols,
shuttle schedules, and listings of area shopping and events will be provided when you arrive at OSUN-EDI.
Room/DormitorySeminar participants will be housed on the Bard College campus in student dormitories. Sheets, blanket, towel, and pillow are provided. Each room has a free Ethernet connection and wireless internet access. Coin-operated laundry facilities are available in or near the dormitories.
MealsDuring the week of the workshop, breakfast, lunch, and dinner will be provided just a short walk from your dorm and the workshop location. This includes dinner on Sunday, June 11th and breakfast on Monday, June 19th. All meals are free of charge. Coffee, tea, and light snacks will be provided at RKC (the workshop classroom location). There are other options available for purchase both on and off campus.
Receiving Mail while at OSUN-EDI WorkshopIf you expect to receive mail while you are staying at OSUN-EDI/Bard College, please use the following addresses. An incomplete or incorrect address could result in a problem with delivery. As you are only staying for a week, this is not recommended, but if you need to, here is the address:
For letters delivered by the US Postal ServiceYour name
c/o OSUN-EDI
Bard College
PO Box 5000
Annandale-on-Hudson, NY 12504-5000
USA
For packages delivered by courier services (FedEx, Amazon, etc.)Your name
c/o OSUN-EDI
Bard College
30 Campus Road
Annandale-on-Hudson, NY 12504-5000
USA
ExpensesEDI covers meals and accommodations during the Workshop as specified above. Costs which are your responsibility include (but are not limited to): local transportation in your home country, any health-related expenses incurred during your stay at OSUN-EDI (apart from COVID tests provided), and incidentals, like shopping and souvenirs.
Weather/ClothingSummer weather in the Hudson Valley area varies. The temperature in June can range from 60℉ during the evening to 85℉ during the day (16–30℃). Scattered showers and, at times, heavy rains are possible. Since workshop participants will be walking from their dormitories to meals and the workshop, a good pair of walking shoes or sneakers is highly recommended, as well as an umbrella. We suggest that you bring comfortable summer clothing, sandals, a swimsuit (if you wish), a sweater, and a windbreaker or jacket.
Please note that the workshop and dormitory rooms are air conditioned. If you are sensitive to cool, air-conditioned air, please bring layers of clothing such as a scarf, sweater, or jacket.
What to BringPlease feel free to bring a laptop or tablet if you have one. While there will be no computer use allowed during lectures, some of the interactive classroom exercises will require a laptop. Students who do not have one will meet in the adjacent computer lab to complete the exercises.
Please bring any medication, toiletries, and weather-appropriate clothing (see above). As we are located in a wooded area, we recommend packing insect repellent. International participants should bring an electrical outlet adapter for plugging in a laptop, hair dryer, or cell phone charger. We do not have adapters available at OSUN-EDI. If possible, please convert currency to US dollars before you depart, as it is very difficult to convert currency while you are traveling, especially near Bard College. Bring
proof of Covid vaccination and a Visa Invitation Letter for U.S. Customs (if traveling internationally).
Audio and Image Recording PolicyBy participating in OSUN-EDI’s Summer Workshop from June 11-19, 2023, you grant OSUN-EDI and those acting on its behalf authorization to:
• Record your participation and appearance on video media, audio media, film, photograph, or any other medium.
Along with audio and video recordings, OSUN-EDI reserves the right to stream via the Internet individual workshop speakers or sessions.
• Use your name, likeness, voice, and/or biographical material in connection with these recordings or other OSUN-EDI publicity.
It is your responsibility to contact
[email protected] as soon as possible if you have commitments to any other person or entity that would conflict with the rights granted to OSUN-EDI.
Travel InformationThe workshop begins on the morning of Monday, June 12th. If you are traveling to OSUN-EDI on your own, you can arrive at Bard campus after 5 pm on Sunday, June 11th.
Public Transportation in New York CityOne-way local subway or bus fare is $2.75, payable using exact change (buses only) or a
MetroCard can be purchased at vending machines in most subway stations. You can also download the
MTA eTix app to purchase tickets. A single-ride ticket, which includes a free transfer between subway and bus, or between buses, costs $2.75. A $1 fee applies to new MetroCard purchases at vending machines.
A general guide to New York City’s public transportation system can be found
here.
Google Maps is also a very good source for directions.
Travel Options for Sunday, June 11th, 2023 If you are lost or unsure, ask someone for directions, or just take a cab. This happens a lot. Police officers, transit workers, newsstand operators, and other friendly New Yorkers will be happy to help you.
Free Bard Shuttle from JFK AirportWe are providing bus transportation from JFK Airport to OSUN-EDI, departing from the Lefferts Boulevard stop of the AirTrain at 6:30 pm on Sunday, June 11th. If you arrive before 6:30pm and do not see the bus, please wait. We will meet you near the “Public Buses” sign and motorcycle parking.
***If you are lost or stuck at Customs/baggage claim at 6pm, contact Jordan Ayala:
If you arrive too late for the bus, please see instructions below on how to reach OSUN-EDI on your own.
Flying to LaGuardia Airport (LGA) or Newark Airport (EWR), you have three options to get to the Bard bus that leaves JFK at 6:30pm on June 5th: public transportation, metered taxi, or ride share (Uber or Lyft).
Public transportation: (Cheaper option, more confusing)
Google map of public transportation from LGA to JFK - bus ––> subway ––> JFK AirTrain to Lefferts Boulevard Stop
- 1 hour 2 minute time estimate
Google map of public transportation from EWR to JFK - bus ––> train ––> 2nd train ––> JFK AirTrain to Lefferts Boulevard Stop
- 1 hour 37 minute time estimate
Metered Taxi: (faster & easier option, more expensive)
- Follow signs to "Ground Transportation," find the Uniformed Taxi Dispatcher
- LGA––>JFK: Approximately 30 minutes (depending on traffic)
- EWR––>JFK: Approximately 75–90 minutes (depending on traffic)
If you are leaving LaGuardia or Newark after 4:00pm Take public transportation, cab, or a ride share to Grand Central Station and the Hudson Line to Poughkeepsie Station.
Public Transportation: Google Map link from Newark to Grand Central StationGoogle Map link from LaGuardia to Grand Central Station If you miss the Bard Shuttle to JFK1. Metro North Railroad (MNRR) from Grand Central Station to Poughkeepsie StationPlease note: there are two train stations in Manhattan. Grand Central Station is for Metro North. Take the Hudson Line to Poughkeepsie Station. You can buy a ticket from vending machines located in Grand Central Station. You can also download the
MTA eTix app to purchase tickets ahead of time.
Google Map link for Grand Central in Manhattan You must let Tess or Jordan know if you miss the shuttle! There is no shuttle from the Poughkeepsie station to Bard, so we will need to arrange your pick-up. This is an emergency option ONLY, please do not plan to do this.
***Contact Tess Malova or Jordan Ayala to confirm your travel plan or to report problems.
2. Amtrak train to OSUN-EDIPlease note: there are two train stations in Manhattan. New York Penn Station (NYP) is for Amtrak.
(There is also a station called Newark Penn Station (NWK) that is NOT in Manhattan, so look carefully!)
If you miss the JFK Bard Shuttle and would prefer to pay more money to get to campus faster, you can take an Amtrak train from
NY Penn Station (NYP) to
Rhinecliff (RHI). (Train schedules at
amtrak.com.) You must buy your ticket before you board the train. One-way fares range from $28 to $55 depending on time of travel and class of service.
In Rhinecliff there are usually taxis waiting at the train station. The taxi drivers are familiar with Bard. Ask them to take you to Keene Hall. We will have a table inside with keys and welcome packets.
Approximate Amtrak travel time from Penn Station to Rhinecliff station: 90 minutes
Driving to OSUN-EDIIf your plans include driving to OSUN-EDI, click
here for directions.
Travel Options for Monday, June 19, 2023A bus will leave Bard College at approximately 9am on Monday, June 19th to return to JFK Airport. The trip will take about two hours, but can take longer depending on traffic. There is no charge for the bus.
If your flight plans don’t work well with the 9am bus departure on Monday, June 19th, you can arrange to take an Amtrak train back to New York City’s Penn Station (NYP). You can find the train schedule at
amtrak.com. You will need to arrange your own transportation at your own expense from OSUN-EDI to the Rhinecliff (RHI) station (a 15-minute drive).
COVID-19 ProtocolsWe are currently planning for the summer workshop to be an in-person event, following all the protocols in place for large events at Bard College. As of February 2022, all on-campus participants must be fully vaccinated (including a booster shot) with a WHO-approved vaccine. If you have not done so already, please provide proof of vaccination prior to your arrival by uploading a picture of both sides of your vaccination record.
In advance of your visit to Bard College, we ask that you kindly monitor your current health. In the event you are not feeling well or exhibit any symptoms not explained by a current diagnosis after you arrive on campus, we ask that you remain in your dorm and notify the event coordinators. Some common symptoms may include: a fever above 99.6, persistent cough, sneezing/runny nose, nausea/vomiting, diarrhea, muscle/body aches, headache/eye pain, sudden loss of taste/smell, sore throat, shortness of breath. If you have been diagnosed with COVID-19 or have been in close contact with a person with a confirmed or suspected case of COVID-19 in the past 10 days, please also notify the event coordinators.
Upon arrival, you will be given the most up-to-date safety protocols and will be expected to adhere to them during your time on campus.
To find out more about the current requirements, please visit the Bard College
COVID-19 dashboard.
Title IX ResourcesThe Office of Title IX and Non-discrimination at Bard College is dedicated to preventing, responding to, and remedying occurrences of gender-based misconduct throughout Bard College and its affiliated programs. More information about Bard’s Title IX resources is available
here.
